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Workplace Safety Solutions

Comprehensive solutions designed for your industry's specific risks and operational needs.

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OSHA Recordable Reduction

Proactively lower your OSHA recordable incident rate with our expert on-site response and documentation services.

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Solutions by Use Case / Need

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On-Site Services

Access safety and health services directly at your worksite for ultimate convenience and efficiency.

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OSHA Recordable Reduction

Improve safety ratings and lower costs by proactively managing and reducing recordable incidents.

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Emergency Response

Deploy our rapid response teams for immediate medical care during workplace emergencies.

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Liability Reduction

Mitigate risks with pre-employment health screenings and compliant documentation.

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Drug-Free Workplace

Implement comprehensive substance use testing programs to maintain a safer workplace.

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Life-Saving Training

Equip your team with CPR/AED & First-Aid training for vital emergency preparedness.

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On-Site First Aid

Benefit from immediate first aid response available directly at your workplace.

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DOT Drug & Alcohol Testing

Meet Department of Transportation drug testing regulations efficiently and accurately.

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Respirator Fit Testing

Ensure respiratory protection meets safety standards with our certified testing services.

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On-Site Drug Testing

Utilize our convenient, accurate drug screening services performed at your location.

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Heat Illness Prevention

Protect workers from heat stress with proactive monitoring and prevention programs.

Solutions by Industry

Top Industry
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Manufacturing

Implement comprehensive safety protocols for production facilities with our expertise.

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Construction

Address unique site risks with specialized safety services for the construction sector.

High Demand
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Warehouse & Distribution

Enhance safety in logistics and storage facilities with our targeted solutions.

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Transportation

Ensure DOT compliance and operational safety in logistics and transit operations.

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Food Processing & Mfg

Ensure compliance and worker safety in food production with specialized services.

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Painting Contractors

Address specific hazards faced by painting professionals with our safety programs.

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Healthcare

Enhance safety standards in medical and care environments with our tailored programs.

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Laboratory Safety

Implement specialized protocols to manage risks in laboratory environments.

Solutions by Organization Type

Enterprise-Grade
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Enterprise

Deploy scalable, comprehensive safety solutions across large organizations.

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Small & Medium Business

Access tailored, affordable safety solutions designed for SMB needs.

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Public Sector

Implement robust safety programs for government agencies and institutions.

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Startups

Build a strong safety foundation from the ground up with our flexible solutions.

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Flexible Pricing

Transparent, pay-as-you-go pricing with no hidden fees. Find the right plan for your business size and needs.

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Service Coverage Map

Visually explore our service areas, check response times, and see how we support your industry across the Bay Area.

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Active Service Area
Limited Service
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Counties Served
9
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Population Covered
7.6M+
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Avg. Response
54 min

Stop Minor Injuries from Hurting Your OSHA Record

Reduce recordable incidents, minimize compliance risks, and protect your EMR rating with QuickCare's on-site injury management solutions

The True Cost of an OSHA Recordable

OSHA recordable incidents impact more than just compliance—they affect your bottom line, insurance rates, and company reputation.

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Direct Financial Impact

$32,000

Average cost per recordable incident including medical expenses, compensation payments, and productivity losses. For severe cases, costs can exceed $100,000 per incident.

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Insurance Premium Increase

27%

Average workers' compensation premium increase after multiple recordable incidents, resulting in significant long-term costs that persist for years after the original incident.

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Bidding & Contract Impact

34%

Percentage of project bids lost due to high EMR (Experience Modification Rate) resulting from recordable incidents. Many clients require EMR ratings below 1.0 to qualify for contracts.

Understanding OSHA's Definition

Knowing the difference between first aid and medical treatment is crucial for proper OSHA recordkeeping.

First Aid vs. Medical Treatment: The Critical Distinction

OSHA clearly differentiates between first aid (generally non-recordable) and medical treatment (recordable). Understanding this distinction is essential for proper classification of workplace injuries.

First aid incidents are typically non-recordable and include simple treatments like cleaning wounds, bandaging, and ice application.
Medical treatment cases are recordable and include stitches, prescription medications, and treatments beyond first aid.
Work restrictions or transfers due to injuries require recording on OSHA logs regardless of treatment.
View OSHA's First Aid List (Non-Recordable) expand_more

OSHA defines first aid as the following (29 CFR 1904.7(b)(5)(ii)):

  • Using non-prescription medications at non-prescription strength
  • Administering tetanus immunizations
  • Cleaning, flushing, or soaking wounds on the skin surface
  • Using wound coverings, bandages, gauze pads, etc.
  • Using hot or cold therapy
  • Using any totally non-rigid means of support (elastic bandages)
  • Using temporary immobilization devices for transport
  • Drilling a fingernail/toenail to relieve pressure
  • Draining fluid from blisters
  • Using eye patches
  • Removing foreign bodies from the eye using irrigation or cotton swab
  • Removing splinters or foreign material by irrigation, tweezers, cotton swabs or other simple means
  • Using finger guards
  • Using massages
  • Drinking fluids for heat stress
View Medical Treatment Examples (Recordable) expand_more

Medical treatment (recordable) typically includes:

  • Prescription medications or OTC medications at prescription strength.
  • Sutures (stitches) or surgical glue for wound closure.
  • Using devices with rigid stays for immobilization.
  • Removal of foreign bodies embedded in the eye
  • Removal of foreign bodies from wounds if procedure is complicated.
  • Using whirlpool treatments (if not for observation or comfort)
  • Surgical procedures (beyond first aid)
  • Application of second or third-degree burn treatments
  • Positive x-ray diagnosis (fractures, broken bones).
  • Physical therapy or chiropractic treatment.

Note: Any work restrictions, days away from work, or job transfers due to a work-related injury make the case recordable regardless of the treatment provided.

QuickCare nurse assists worker on construction site.

How QuickCare On-Site First Aid Keeps Incidents Non-Recordable

Our on-site first aid response helps prevent minor injuries from escalating to recordable incidents by providing immediate professional care at your workplace.

QuickCare medical professional providing immediate response

Immediate Professional Assessment

Our trained medical professionals arrive on-site within an average of 54 minutes, providing immediate expert assessment of injuries that would otherwise require an emergency room visit. This prompt care often prevents escalation to medical treatment.

Learn about our response times arrow_forward
QuickCare professional providing on-site treatment

OSHA-Compliant First Aid Treatment

We provide comprehensive first aid that stays within OSHA's non-recordable guidelines while effectively treating injuries. Our professionals are specifically trained to deliver maximum care without crossing into recordable medical treatment territory.

View our compliance procedures arrow_forward
QuickCare professional documenting injury treatment

Expert Documentation Support

We provide detailed, OSHA-compliant documentation that clearly categorizes treatment as first aid when appropriate. Our reports help your safety team maintain accurate OSHA 300 logs and provide documentation for compliance audits.

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Real Results: OSHA Recordable Reduction

Companies partnering with QuickCare have seen significant improvements in their safety metrics and insurance rates.

Manufacturing

Apex Industrial Solutions

43%
Reduction in Recordables
0.82
Current EMR Rating
"With QuickCare's on-site first aid response, we've seen a 43% reduction in OSHA recordable incidents within the first year. This has significantly improved our EMR rating and lowered our workers' comp premiums."
Construction

Westbay Builders, Inc.

51%
Reduction in Recordables
18%
Insurance Premium Reduction
"QuickCare's team has been instrumental in cutting our recordable incidents by more than half. This has directly translated to an 18% reduction in our workers' comp insurance premiums and helped us win more project bids."
Warehouse & Logistics

Summit Logistics Group

38%
Reduction in Recordables
67%
Less Lost Time
"By treating injuries promptly on-site, QuickCare has dramatically reduced our lost time incidents. Our OSHA 300 logs show a 38% decrease in recordables, and we're seeing significantly improved productivity with workers back on the job faster."

Compliance Documentation That Protects You

Our detailed reporting system ensures proper classification and supports your OSHA recordkeeping requirements.

Documentation That Strengthens Your Compliance Position

QuickCare's comprehensive documentation system goes beyond basic treatment reports, providing you with detailed records that support your compliance efforts and protect your organization during audits or inspections.

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    Treatment Classification Reports

    Clear documentation of all care provided with specific classification of treatment as "first aid" or "medical treatment" to support your OSHA 300 log entries.

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    Digital Record Management

    Secure online portal access to all treatment records, making audit preparation and compliance verification simple and efficient.

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    Trend Analysis Reports

    Detailed reporting on injury patterns and trends to help identify prevention opportunities and demonstrate your commitment to continuous safety improvement.

QuickCare comprehensive documentation system and reports

Frequently Asked Questions

Get answers to common questions about OSHA recordables and QuickCare's on-site solutions.

QuickCare's on-site first aid service helps reduce OSHA recordables in several ways:

  • Immediate expert care: Our rapid response (average 54 minutes) brings professional medical care to your workplace, preventing minor injuries from escalating to more serious conditions that would require medical treatment beyond first aid.
  • OSHA-informed treatment: Our medical professionals understand the distinction between first aid (non-recordable) and medical treatment (recordable), and provide appropriate care within first aid parameters when medically suitable.
  • Avoiding unnecessary ER visits: Many employers send injured workers to emergency rooms out of caution, but this often results in recordable medical treatment. Our on-site assessment determines when first aid is sufficient, preventing unnecessary escalation.
  • Expert documentation: We provide detailed documentation that clearly identifies treatments as first aid when appropriate, supporting accurate OSHA recordkeeping.

By providing professional care that treats injuries effectively while remaining within OSHA's first aid parameters, we help prevent many incidents from becoming recordable while ensuring proper care for employees.

The process is designed for simplicity and speed. Your supervisor or designated safety lead calls our dedicated 24/7 dispatch number. They provide the job site location and a brief, clear description of the injury. Our dispatch team immediately deploys the nearest available medical professional and provides an estimated time of arrival, which is typically under our 54-minute average. We handle all medical coordination, allowing your team to focus on their operational duties and securing the area if necessary.

QuickCare's response time is a critical factor in preventing injuries from becoming recordable incidents:

  • Average response time: Our current average response time across all service areas is 54 minutes from call to on-site arrival.
  • 24/7 availability: Our response teams are available around the clock, including nights, weekends, and holidays, ensuring consistent coverage regardless of when incidents occur.
  • Service area coverage: We currently serve all nine Bay Area counties. Response times may vary slightly based on location and traffic conditions. You can check specific response time averages for your area on our service map.
  • Priority accounts: For facilities with frequent needs or high-risk operations, we offer priority response programs that can further reduce average response times.

The prompt arrival of our medical professionals is essential to providing timely care that can prevent injuries from worsening to the point of requiring medical treatment. This rapid response capability is one of the key ways we help reduce recordable incidents for our clients.

Our service is designed to complement and enhance your existing safety program, not replace it. We act as the next level of professional medical assessment for your internal first-aid-trained staff. Our medical professionals can validate their initial actions, provide advanced first-aid treatments they may not be certified for, and make the critical, documented determination of whether an incident can be safely managed on-site, thereby helping to avoid an unnecessary and costly recordable event.

Our mobile response fleet is the core of our service, making it ideal for industries like construction, logistics, and field services. We do not tie our service to a single address. As long as your job site is within our nine-county Bay Area service zone, you can call for a response. Your supervisor simply provides the correct site address during the dispatch call. This model ensures you have consistent, reliable medical support regardless of where your work takes you within our coverage area.

Many common workplace injuries can be effectively treated with first aid measures (non-recordable) if addressed promptly:

  • Minor cuts and abrasions: Wounds that can be cleaned, treated with antiseptics, and bandaged without requiring sutures or surgical glue.
  • First-degree and small second-degree burns: Burns that can be treated with cooling, non-prescription creams, and bandaging.
  • Sprains and strains: Minor musculoskeletal injuries that respond to RICE (rest, ice, compression, elevation) and non-rigid supports like elastic bandages.
  • Foreign body in eye: Objects that can be removed through irrigation or simple cotton swab methods (not embedded objects).
  • Minor heat stress: Early symptoms addressed through hydration, cooling, and rest.
  • Superficial splinters/foreign bodies: Objects that can be removed by simple means like tweezers or irrigation.

The key is immediate, appropriate treatment by trained professionals who understand OSHA's guidelines. QuickCare's prompt response helps ensure these injuries remain within first aid parameters by preventing complications that would require medical treatment.

Our on-site responders are licensed medical professionals, including Paramedics and EMTs, with advanced field experience. Crucially, every team member undergoes extensive and continuous training specifically on OSHA's recordkeeping standards under 29 CFR 1904.7. They are experts in distinguishing between non-recordable first aid and recordable medical treatment, which empowers them to provide the highest level of care while protecting your safety record whenever medically appropriate.

Our licensed medical professional on-site makes the medical recommendation based on their expert assessment and established protocols. If an injury requires care beyond the scope of first aid (e.g., a suspected fracture, deep laceration requiring sutures, or significant cardiac symptoms), they will immediately recommend escalation to the appropriate facility. They will coordinate directly with your on-site supervisor, provide all necessary treatment documentation for the receiving facility, and assist in a smooth hand-off. The decision is always driven by the employee's health and safety needs.

Our primary goal is the well-being of your employee. If an injury is determined to be manageable with OSHA-compliant first aid, we provide treatment and meticulous documentation. In the rare event the condition worsens or requires further care later, the case would become recordable at that point. Our initial, time-stamped report provides a clear, defensible record of the injury's state at the time of our assessment, which is vital for any subsequent workers' compensation or OSHA review. This documentation protects you by accurately timeline the events as they occurred.

QuickCare provides comprehensive documentation that supports your OSHA compliance requirements:

  • Detailed treatment reports: Clear documentation of every incident, including the nature of the injury, treatment provided, and explicit classification as "first aid" or "medical treatment" based on OSHA guidelines.
  • OSHA 300 log support: Our reports are designed to provide all information needed for accurate OSHA 300 log entries, including specific treatment categories that align with OSHA reporting requirements.
  • Work status documentation: Clear documentation of any work restrictions or recommendations, which is critical for determining recordability under OSHA's regulations.
  • Digital record management: All documentation is securely stored in our client portal, allowing for easy retrieval during OSHA inspections or audits. Records are maintained for the full OSHA-required retention period.
  • Trend reports and analysis: Aggregate data reports that identify injury patterns and demonstrate your company's commitment to monitoring and improving workplace safety.

Our documentation system is developed in consultation with OSHA compliance experts and is regularly updated to reflect any changes to OSHA recordkeeping requirements, ensuring you have the documentation you need to demonstrate compliance.

OSHA recordable incidents directly impact workers' compensation insurance rates through the Experience Modification Rate (EMR) calculation:

  • EMR calculation: Your company's EMR is calculated based on your past three years of workers' compensation claims (excluding the most recent year). Each OSHA recordable that results in a workers' comp claim affects this calculation.
  • Premium multiplication: The EMR acts as a multiplier for your base premium. An EMR of 1.0 is considered industry average. An EMR of 1.2 means you'll pay 20% more than average, while an EMR of 0.8 means you'll pay 20% less.
  • Long-term impact: Because the EMR calculation uses three years of data, each recordable incident can affect your premiums for years. Multiple recordables can create a compounding effect on rates.
  • Threshold increases: Insurance carriers may impose additional surcharges or move companies into higher-risk categories after multiple recordables, further increasing costs.

By reducing OSHA recordables through QuickCare's on-site first aid program, companies typically see significant savings on workers' compensation premiums over time. Many clients report EMR reductions of 0.2-0.3 points after implementing our services for 2-3 years, translating to premium savings of 20-30%.

A single QuickCare on-site visit has a fixed, transparent cost. You should compare this to the total cost of a recordable incident, which includes both direct and indirect expenses. The National Safety Council estimates the average direct medical and indemnity cost per recordable is over $40,000. This figure does not include the significant indirect costs, such as the average 27% increase in insurance premiums from a poor EMR, lost productivity, administrative burden, and potential loss of contracts. By preventing even one minor injury from becoming a recordable, our service provides a substantial return on investment.

The primary advantage is controlling the outcome to prevent unnecessary recordables. When an employee goes to an outside clinic, you lose control. That clinic's goal is to process patients and their standard procedure may be to provide treatments (like prescription-strength NSAIDs) that automatically trigger an OSHA recordable, even for a minor sprain. Our on-site professionals are specifically trained to provide effective treatment that resolves the injury *within* OSHA's first-aid guidelines whenever medically appropriate. This, combined with eliminating travel time, reducing lost productivity, and providing immediate care, makes our on-site service a far more efficient and financially sound solution for managing minor injuries.

Yes. This is a major source of efficiency for our clients. If your company policy requires post-accident testing, our responding medical professional is equipped and certified to perform the necessary drug and alcohol screening (e.g., breath alcohol and urine collection) during the same visit. This streamlines the entire post-incident process, reduces administrative burden, ensures compliance with your policy, and gets the employee back to work faster if they are cleared to return.

Protect Your Safety Record - Get On-Site Support

Join hundreds of businesses that have successfully reduced OSHA recordables, lowered insurance costs, and improved safety metrics with QuickCare's on-site injury management.