business Built for safety leaders, HR teams, and jobsite managers

Respirator Medical Evaluations—Organized for Your Whole Workforce

ProTrain helps you run the OSHA-required medical evaluation step digitally—so you can onboard faster, reduce paperwork, and keep documentation audit-ready.

Create a Company Account See the Workflow
verified PLHCP-reviewed evaluations
description Digital certificates & exports
speed Fast turnaround (follow-up as needed)
Benefits How It Works What You Get Pricing Dashboard Features Resources FAQs

Why Companies Use ProTrain

Replace scattered spreadsheets, inbox chasing, and paper filing with one clear workflow for respirator medical evaluations.

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Faster onboarding

Invite employees in minutes. Workers complete the questionnaire on any device—no clinic coordination required.

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Audit-ready documentation

Centralize certificates, status, and exportable reporting so you can respond confidently during an inspection or internal audit.

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Clear visibility & reminders

Track who is cleared, pending, or needs follow-up—plus receive alerts for renewals and program maintenance.

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Built for teams

Manage multiple locations, departments, or job roles in one dashboard with role-based administration.

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Safety-first workflow

Evaluations are reviewed by licensed healthcare professionals. When needed, additional information can be requested before clearance.

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Simple budgeting

Credit-based pricing makes forecasting straightforward—from small crews to enterprise-scale programs.

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Where ProTrain fits in your OSHA respiratory protection program

ProTrain covers the medical evaluation requirement. Your full program may also require respirator selection, fit testing, training, maintenance, and recordkeeping. See a full program checklist.

How ProTrain Works for Employers

A practical workflow for job sites, plants, clinics, and multi-location teams.

1
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Create a company account

Set up your admin profile and organization details so you can manage invites and reporting from one place.

2
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Purchase credits

Credits are used per employee evaluation. Buy what you need now, then scale with bulk pricing when ready.

3
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Invite employees

Send digital invitations. Employees complete the questionnaire on phone, tablet, or desktop—no app required.

4
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Track outcomes

Clearances, follow-ups, and certificates are managed in your dashboard with exportable documentation.

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Operational tip: Many employers run evaluations during onboarding or before mobilization so fit testing and training can be scheduled without delays.

What You Get with ProTrain

Everything you need to run the medical evaluation step cleanly—without overbuilding your process.

assignment Medical evaluation workflow

  • check Digital OSHA respirator questionnaire completion
  • check Review by licensed healthcare professionals (PLHCP)
  • check Follow-up requests when additional information is needed
  • check Digital clearance documentation for employer records
Medical Clearance Guide Fit Test vs. Clearance

monitoring Employer visibility & controls

  • check Workforce status view (pending / cleared / follow-up)
  • check Team organization (department, job role, location)
  • check Renewal planning & reminders
  • check Exportable reporting for audits and internal tracking
Compliance Cost Calculator See Dashboard Features
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Privacy and data handling

ProTrain is built to handle health-related information responsibly. Employers see the clearance outcome and documentation needed for compliance workflows—while sensitive details remain handled through the medical evaluation process.

Simple, Transparent Pricing

One credit = one employee medical evaluation. Buy in bulk for lower per-employee cost.

Single Credit

For occasional needs

$ 22
per credit
  • check One evaluation credit
  • check PLHCP review
  • check Digital certificate
  • check Standard support
  • check Exportable documentation
Get Started

Small Team

2–25 employees

$ 20
per credit
Save 9%
  • check 2–25 credits
  • check Credits never expire
  • check Team dashboard
  • check Basic status reporting
  • check Priority support
Best for Small Teams
Most Popular

Medium Business

26–100 employees

$ 18
per credit
Save 18%
  • check 26–100 credits
  • check Credits never expire
  • check Advanced dashboard
  • check Alerts & reminders
  • check Department grouping
  • check Phone & email support
Popular Choice

Enterprise

101+ employees

$ 16
per credit
Save 27%
  • check 101+ credits
  • check Credits never expire
  • check Enterprise dashboard
  • check Advanced reporting
  • check Integration options
  • check Dedicated support
Contact Sales
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Credits never expire. One credit allows one employee to complete a medical evaluation questionnaire and receive an outcome.

Dashboard Features Employers Actually Use

Clear status, clean exports, and less chasing.

ProTrain Company Dashboard
dashboard

Company dashboard

See workforce status at a glance—who’s cleared, pending, or requires follow-up.

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Grouping by department/location

Organize employees the way you operate: job role, site, crew, shift, or department.

notifications

Alerts and reminders

Plan renewals and reduce last-minute gaps in coverage with automated notifications.

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Exports for audits

Download records and certificates to support audits, internal compliance checks, and client requirements.

Mobile-friendly workforce experience
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Mobile-first completion

Employees can complete the questionnaire quickly from anywhere—ideal for jobsites and remote teams.

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Easy certificate access

Certificates can be viewed, shared, and stored digitally for faster verification.

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Support when it matters

Get help with workflow questions, follow-up steps, and program clarity—especially during onboarding surges.

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Integration options

For larger teams, integration paths are available to reduce duplicated admin work.

Compliance Resources

Use these guides to align your team on what’s required—and what’s next after clearance.

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Medical Clearance Guide

Understand how the evaluation works, what follow-up means, and how to document outcomes.

Read guide arrow_right_alt
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Program Components

A practical checklist of what an OSHA respiratory protection program typically includes.

View checklist arrow_right_alt
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After Clearance

Fit testing, training, and recordkeeping—what steps most employers handle next.

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construction

Need construction-focused guidance?

High turnover and fast mobilization make timing critical. See respirator clearance for construction.

Frequently Asked Questions

Straight answers for employers running respirator programs.

Before an employee uses a respirator as part of required workplace protection, OSHA requires a medical evaluation using a standardized questionnaire (or an equivalent method) reviewed by a physician or other licensed healthcare professional (PLHCP). ProTrain provides a digital workflow for collecting the questionnaire and managing outcomes and documentation for your records.

OSHA requires additional medical evaluations when certain triggers occur (symptoms, changes in workplace conditions, or recommendations by your program administrator or PLHCP). Many employers also set an internal cadence (often annually) to keep programs consistent—especially when workforce conditions change. ProTrain helps you track status and renewals.

One credit is used for each employee medical evaluation invitation. If an employee needs a future renewal evaluation, that typically uses an additional credit. Credits never expire, so you can purchase in bulk and use them across onboarding cycles.

No. Medical evaluation and fit testing are separate requirements. ProTrain covers the medical evaluation portion. Your program may still need fit testing, training, respirator selection, maintenance, and recordkeeping. If you want help coordinating the rest, contact us and we’ll point you toward the right next step.

Many evaluations are processed quickly once an employee completes the questionnaire. Some cases require follow-up questions or additional review before an outcome can be issued. Your dashboard shows status in real time so you can plan next steps without guessing.

Employers can view workforce status and access clearance documentation needed for compliance workflows. ProTrain is designed so you can manage program readiness and documentation without collecting unnecessary sensitive details.

Ready to run respirator evaluations without the admin chaos?

Start a company account, invite your workforce, and keep documentation organized from day one.

Create Company Account

Have questions? Email our team

medical_services

PLHCP-reviewed outcomes

description

Audit-ready documentation

devices

Mobile-friendly completion