Clear your workforce without handling anyone's health information
Online respirator medical evaluations under 29 CFR 1910.134 Appendix C, reviewed by a licensed healthcare professional. Available in all 50 states.
- check_circle Employees complete the questionnaire on their own device
- check_circle You see readiness and next actions — never medical details
- check_circle Volume pricing from $16.00 per evaluation
The problem with how this usually gets done
Paper questionnaires come back to you
Which means a supervisor is handling an employee's medical history. ProTrain routes the questionnaire straight to the clinician — it never passes through your hands.
Clinic visits cost a shift, not an hour
Travel, waiting, and the appointment itself. The questionnaire step doesn't need an appointment at all, so the only time you spend in person is on the parts that genuinely require it.
Renewal dates live in a spreadsheet
Until someone forgets one. Your program interval — commonly 12 months — is tracked against each evaluation, and flagged before it comes due.
How an evaluation actually works
Four steps, and a licensed clinician makes the decision in every single one.
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1
The questionnaire
The employee completes the OSHA questionnaire on their own device, at any hour, usually in one sitting. No appointment is needed for this step.
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2
Automated screening
The moment it is submitted, the answers are screened automatically. Screening can flag a response for closer review — it never decides that someone is not cleared.
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3
Clinical review
A licensed healthcare professional reviews the submission. Some are decided on the questionnaire alone; others need follow-up information before a decision can be made.
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4
The result is released
When the clinician releases it, the employer sees the outcome and any work restrictions that apply — and nothing else.
We don't publish a turnaround time, because we don't measure one and we won't promise a number we can't stand behind. What we can tell you is that no result reaches an employer until a person has released it.
Employers never see health information
Not the questionnaire, not the answers, not the clinical reasoning. You see the status of the evaluation and what to do next.
| What you see as an employer | What stays between the employee and the clinician |
|---|---|
| check_circle Whether they're cleared, cleared with restrictions, or not cleared for the requested respirator use | cancel Every questionnaire answer |
| check_circle Where they are in the process, and whether they need to do something | cancel Any medical condition, symptom or medication |
| check_circle Any work restrictions that apply | cancel Why a restriction was applied |
| check_circle When the next evaluation is due | cancel The clinician's notes and reasoning |
The statuses you'll actually see
There is no single cleared/not-cleared switch. A result only becomes a decision once a clinician releases it; until then you see progress, so you always know whether the ball is in your court, the employee's, or ours.
Decided — released by a clinician
- check_circle Cleared
- check_circle Cleared with restrictions
- check_circle Not cleared for the requested respirator use
In progress
- check_circle Not started
- check_circle Invitation sent
- check_circle Invitation expired — resend
- check_circle In progress
- check_circle Additional employee action required
- check_circle Clinical review pending
- check_circle Follow-up required
Needs attention
- check_circle Result being finalized
- check_circle Result withdrawn
- check_circle Ordering requires attention
- check_circle Evaluation cancelled
A released result can be withdrawn, and a re-issued one supersedes the old version rather than overwriting it — so your records show what was true at the time, not just what is true now.
Where ProTrain stops
ProTrain supports the medical evaluation step of your respiratory protection program. It does not replace your hazard assessment, written program, respirator selection, fit testing, maintenance, or worksite controls.
If you need physical fit testing, pulmonary function testing, or on-site physicals, that is a different service — and one QuickCare performs in person in the greater San Francisco Bay Area.
Volume pricing
Your rate is set by the size of the order — the same flat price applies to every evaluation on it.
| Evaluations on the order | Price each | Compared with a single evaluation |
|---|---|---|
| Single evaluation | $22.00 | Reference price |
| 2–25 evaluations | $20.00 | 9% less per evaluation |
| 26–100 evaluations | $18.00 | 18% less per evaluation |
| 101+ evaluations | $16.00 | 27% less per evaluation |
Priced per evaluation. Your rate is set by the number of evaluations on the order. Ordering is handled by our team right now. Tell us about your program and we will get you set up.
† Prices are for the online respirator medical evaluation only. Respirator fit testing, pulmonary function testing, and on-site physicals are separate services. Final pricing is confirmed at checkout.
Common questions
Do we have to send employees anywhere?
Not for the medical evaluation. It is completed online, on the employee's own device. Fit testing is a separate, in-person service.
Will we see why someone was restricted?
No. You see that a restriction applies and what it is in operational terms. The clinical reasoning stays between the employee and the clinician.
How long does a determination take?
We don't publish a turnaround time, because we don't measure one and we won't promise a number we can't stand behind. Some evaluations are decided on the questionnaire alone; others need follow-up information first.
How often does this need to be repeated?
Your program interval determines when an employee is re-evaluated — commonly every 12 months. We track the date and flag it before it comes due.
Does this make us OSHA compliant?
ProTrain supports the medical evaluation step of your respiratory protection program. It does not replace your hazard assessment, written program, respirator selection, fit testing, maintenance, or worksite controls.
Tell us about your program
How many people, how many sites, and what you're using today. We'll come back with the right setup for your organization.